How To Export Outlook Emails?

Export Outlook Emails

All your emails will be archived automatically in the email server if you are using an Exchange or IMAP account. You can access it whenever you need the archived emails. If you need to back up your message folder, you can automatically move or export the items to a .pst file. If you want to restore the messages later, you can import them.

Now, let’s see the simple steps to export Outlook emails.

On Windows:

  • Step : 1 Open the Microsoft Outlook email client and click the File tab on the top of the screen.
  • Step : 2 Navigate to the Open & Export tab in the left panel.
  • Step : 3 In the main panel, click the Import/Export button.
  • Step : 4 From the Choose an action to perform section, choose the Export to a file option and then click the Next button.
  • Step : 5 Navigate to the Create a file of type section, choose the Outlook Data File (.pst) option, and click the Next button.
  • Step : 6 Select the Include subfolders checkbox.
  • Step : 7 Choose the mail folder in which you want to export Outlook emails and click Next.
  • Step : 8 Specify the location to save the exported Outlook emails.
  • Step : 9 Navigate to the Options field and select the Replace duplicate with items exported radio button.
  • Step : 10 Click the Finish button.
  • Step : 11 Type your password and confirm the same.
  • Step : 12 Finally, click the OK button.

On Mac:

  • Step : 1 Launch Microsoft Outlook on your Mac computer.
  • Step : 2 Click the Tools tab and select the Export option.
  • Step : 3 Select the Items of these types radio button, choose the items to export, and click the Continue button.
  • Step : 4 When prompted, set the location to save the exported Outlook emails.
  • Step : 5 Click the Save button in the Export to Archive File (.olm) dialog box.
  • Step : 6 This will export Outlook emails.
  • Step : 7 Once done, you can restore the exported Outlook emails if necessary.
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