How To Schedule An Email In Outlook

How To Schedule An Email In Outlook

If you have an important message to send later but want to make sure not to forget about it, you can make use of the scheduling feature in Outlook. This feature lets you deliver your important emails at the specified time and gives you peace of mind as well. This web page will clearly show you how to schedule an email in Outlook. Read the instructions and implement them to schedule your email at the time you prefer.

How To Schedule A Specific Email

To schedule a specific email, implement the instructions given in this section.

  • Step :1Open Outlook on your computer and compose an email.
  • Step :2Go to the Options tab and click More Options> Delay Delivery.
  • Step :3When the Properties dialog box appears, check the Do not deliver before box.
  • Step :4Specify the exact date and time to send the email and click Close.
  • Step :5Once done, check your email and click Send. This leaves your email in the Outbox until it reaches the specified time.
  • Step :6However, in case you have changed your mind and want to send the email immediately, open the Outbox folder and locate the scheduled message. Then, click More options and uncheck the Do not deliver before box. Now, click Close> Send. These steps apply to Outlook 2010, 2013, 2016, and 2019.
  • Step :7If you want to schedule an email in Outlook 2021, all you have to do is compose the email and select the Send later option from the Send drop-down menu. Then, enter the date and time and click Send.

How To Schedule All Emails

In case you are looking for a procedure for delaying every email you send from Outlook, the ideal option is to create a rule to delay your emails. With this rule, you can delay your emails for up to two hours. If you want to learn the exact procedure, follow these instructions.

  • Step : 1 Open Outlook and click File> Info> Manage Rules & Alerts.
  • Step : 2 In the Rules and Alerts dialog box, go to the E-mail Rules tab and click the New Rule button followed by Apply> OK.
  • Step : 3 In the Rules Wizard dialog box, select the Apply rule on messages I send option and click Next.
  • Step : 4 When the pop-up “This rule will be applied to every message you send. Is it correct?” appears on the screen, click Yes.
  • Step : 5 On the next screen, select the Defer delivery by a number of minutes option and specify how long you want to delay your emails; you can delay them up to 120 minutes.
  • Step : 6 Once you make the necessary changes, click Next.
  • Step : 7 Specify a name for this rule, check the Turn on this rule box, and click Finish.
  • Step : 8 From now on, all your outgoing emails will stay in your Outbox until they reach the specified time limit.

Now, you learned How To Schedule An Email In Outlook. Do you have any other queries? Don’t hesitate to contact us using the call option on this page.

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