How To Send Personalized Mass Emails In Outlook

Send Personalized Mass Emails In Outlook

Outlook is one of the most feature-rich email clients available for Windows computers. It also allows you to share files from the cloud or other remote file servers. Do you want to know How To Send Personalized Mass Emails In Outlook? No worries. It is easy to send mass emails to a selected number of contacts using the standard and popular Mail Merge feature from the Outlook application. To do so, just perform the following instructions carefully.

Sending Personalized Mass Emails In Outlook Using Mail Merge

  • Step : 1 First, select the Start menu and launch the Outlook application on your computer.
  • Step : 2 Here, click on the People icon in the bottom-left side of the window.
  • Step : 3 Now, you will see the Contacts window on the screen.
  • Step : 4 Click on the View tab at the top of the window.
  • Step : 5 Select the Change View option in the navigation pane and choose the Phone option.
  • Step : 6 Next, select the contacts to whom you want to send the email from the list.
  • Step : 7 Click the Home tab at the window’s top-left corner and choose the Mail Merge option in the Actions section.
  • Choose The Mail Merge Option
  • Step : 8 You will see the Mail Merge Contacts dialog box in the window.
  • Step : 9 Here, choose the “Only selected contacts” option in the Contacts section.
  • Step : 10 Under the Fields to merge section, pick the “All contact fields” option.
  • Step : 11 In the Document file section, select the New document option.
  • Step : 12 Now, go to the “Merge options” section at the bottom of the dialog box.
  • Go To The Merge Options
  • Step : 13 Here, click the Document type field and choose the Form Letters option from the drop-down list.
  • Step : 14 Select the Merge to field and choose the Email option from the drop-down list.
  • Step : 15 Input the email subject in the Message subject line field.
  • Step : 16 Once completed, click the OK button.
  • Step : 17 Now, a new document window will appear on the screen.
  • Step : 18 Click on the Mailings tab at the top of the window.
  • Step : 19 Select the Greeting Line option in the Write & Insert Fields section.
  • Step : 20 The Insert Greeting Line dialog box will appear on the screen.
  • Step : 21 Now, set the Greeting line format and have a preview of your recipient list.
  • Step : 22 Once completed, click the OK button.
  • Step : 23 Choose Mailings at the top of the window.
  • Step : 24 Click on the Insert Merge Field option list in the Write & Insert Fields section.
  • Step : 25 Here, choose the respective email content you want to use from the drop-down list.
  • Step : 26 In case you want to compose the email content manually, go to the text field below Greeting Line and compose your email body. All your recipients will receive the same email message.
  • Step : 27 After composing the email content, select the Finish & Merge option under the Mailings tab.
  • Step : 28 Now, choose the “Send Email Message” option from the list.
  • Step : 29 The Merge to E-mail dialog box will appear.
  • Step : 30 Here, click the OK button to send the mass emails from the Outlook application.
  • Click The Ok Button

Now, You Know How to send personalized mass emails in Outlook application by following the above instructions.

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